Engineered Workflows

Policy Calendar

Python desktop application that scans policy documents and generates a recurring compliance calendar to ensure governance commitments are executed.

Desktop App Python Compliance Automation Governance
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Client: Regional Credit Union
Type: Compliance Automation – Python Desktop Application

Overview

Policy Calendar is a Python-based desktop application designed to transform static policy documents into actionable, recurring compliance reminders.

Financial institutions operate under dozens of formal policies — such as Allowance for Loan Losses, Cash Handling, Code of Ethics, Disaster Recovery, and Wire Transfer procedures. Within these documents are recurring commitments like:

  • “The board will review annually…”
  • “This policy shall be reviewed quarterly…”
  • “Management must report monthly…”

The challenge was ensuring these written commitments were consistently executed in practice.

The Challenge

  • Dozens of policy documents (Word, PDF, text)
  • Recurring obligations buried inside long-form text
  • Multiple cadence types (monthly, quarterly, semi-annual, annual)
  • Manual tracking prone to oversight
  • Risk of non-compliance due to missed reviews

Policies described what should happen — but there was no centralized system to ensure it did.

The Solution

I developed a Python desktop application that:

  • Reads and parses policy documents (Word, PDF, TXT)
  • Identifies recurring obligation language
  • Extracts cadence indicators (monthly, quarterly, annually, etc.)
  • Generates a structured, recurring calendar of required actions

The resulting calendar provides leadership with a clear, forward-looking schedule of policy-driven responsibilities.

Key Features

  • Multi-format document ingestion
  • Pattern recognition for obligation language
  • Recurrence rule generation
  • Consolidated compliance event calendar
  • Structured output for integration into scheduling systems

Impact

  • Improved governance discipline
  • Reduced risk of missed policy reviews
  • Increased accountability at the board and executive level
  • Transformed passive documentation into active operational reminders

This project demonstrates how automation can bridge the gap between written policy and real-world execution — converting compliance requirements into structured, trackable workflows.